Administration Assistant – Childcare Worldwide Uganda (NGO Jobs in Uganda)

Location: Uganda
Department: Administration
Job Type: Full Time
Contract: Fixed-term, renewable
Reports to: Finance and Administration Officer
Application Deadline: Applications are reviewed on a rolling basis until the position is filled

About Childcare Worldwide

Childcare Worldwide is a Christian organization dedicated to sharing the Gospel of Jesus Christ with children in need and helping them reach their God-given potential.

Through church-based Life Centers in Uganda, Kenya, Peru and India, the organization supports children spiritually, physically and socially, helping them build meaningful relationships and prepare for a hopeful future.

About the Role

Childcare Worldwide is seeking an Administration Assistant to support the effective day-to-day operation of its Uganda country office.

The successful candidate will serve as the first point of contact for visitors, sponsored children and families, community members and external inquiries. The role will also provide administrative and logistical support, including records management, communication systems, office events, stores and inventory management.

Key Responsibilities

Front Office Management

• Welcome and assist visitors, sponsored children, families, community members and other guests.
• Provide accurate information about Childcare Worldwide’s mission and programs.
• Provide basic interpretation and communication support between local languages and English where necessary.
• Maintain a welcoming, professional and organized front office.
• Ensure office security and safeguarding procedures are followed.
• Help maintain a safe environment for children, families and staff.

Administrative and Office Support

• Maintain office communication systems, including telephone, email and internet services.
• Manage office supplies, meeting materials, tools and other logistical requirements.
• Support the organization and documentation of staff meetings, trainings and other office events.
• Maintain accurate administrative records and documentation.

Stores, Records and Inventory

• Maintain office stores in a secure and organized condition.
• Monitor inventory levels and ensure supplies are adequately maintained.
• File, scan and photocopy finance and administration documents.
• Assist with petty cash disbursements in line with organizational policies and under the direction of the Finance and Administration Officer.

Candidate Requirements

Applicants should have:

• A minimum of a college diploma in administration-related fields such as Business Administration, Human Resource Management or a related discipline.
• At least one year of experience in administration or front-office work.
• Previous experience working with a child-serving or community-facing organization is an added advantage.
• A strong commitment to child safeguarding principles.
• Willingness to complete the organization’s required safeguarding training.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks, maintain accurate records and work with minimal supervision.
• Excellent communication and interpersonal skills.
• Ability to communicate effectively in English and a local language.
• Basic computer skills, including word processing, spreadsheets and email.
• Familiarity with office equipment such as printers, scanners and photocopiers.

Christian Faith and Values

Childcare Worldwide is seeking candidates who demonstrate a personal commitment to the Christian faith and are aligned with the organization’s values, including:

• Faith in Jesus Christ
• Joyful Spirit
• Stewardship
• Transparency
• Relational Excellence
• Service
• Trust and Integrity

A successful background check is also required as part of the organization’s commitment to safeguarding children and maintaining a safe community.

How to Apply

Interested and qualified candidates should submit their applications as soon as possible.

Applications will be reviewed on a rolling basis until the position is filled.

CLICK HERE TO APPLY